TERMS AND CONDITIONS - Landscape 

(1) ACCEPTANCE OF PROPOSAL. This Proposal shall remain valid for 30 days from the date signed by REEF TROPICAL POOLS (“Contractor”) and become a binding Agreement once signed by both parties.

(2) INSURANCE. Contractor shall carry standard form workers compensation and general liability insurance and Customer agrees to look only to Contractor’s insurance relative to any claim arising from Contractor’s performance hereunder.

(3) WORKING CONDITIONS. Customer is responsible for advising Contractor in writing prior to commencement of the work of the location of any life safety systems, utilities, as well as objects or structures which could be damaged by Contractor’s personnel, machinery, materials or vehicles.  Customer is responsible for providing ingress and egress to the work site.  Customer shall furnish surveys describing physical characteristics, legal limitations and utility locations as well as a legal description, and Contractor shall be entitled to rely on the accuracy of any documents and information furnished by the Customer, its agents and design professionals. Contractor's employees shall not be required to work in hazardous, improper or unreasonable conditions, and the Customer agrees to address these conditions to Contractor’s satisfaction as well as cooperate with Contractor to provide a safe and proper working environment and to not interfere with the progress of the work.

(4) DAMAGE TO CONTRACTOR’S WORK. The Customer shall be fully responsible for the costs of any damage to Contractor 's work or equipment caused by Customer, its agents, contractors, subcontractors or third parties. Customer shall immediately reimburse Contractor for the costs necessitated by repairs to such damage, including labor, material, expenses and 20% for overhead and profit. Customer assumes the risk of loss or damage resulting from fire, theft, misuse, abuse, natural elements, or vandalism, and Customer agrees to reimburse Contractor for any such loss or damage.

(5) CHANGES AND/OR ALTERATIONS. In the event there are any changes after Contractor has computed its costs, then it is agreed that the Customer and Contractor shall compute the additional cost for such changes and thereby agree upon the sum to be added to the amount set in this Agreement.

(6) COMPLETION AND ACCEPTANCE. Customer shall immediately inspect the work performed by Contractor and any aspect of the work not acceptable to Customer must be specifically noticed in writing to Contractor within 5 days of Contractor’s performance of its work. Contractor shall then be given a reasonable opportunity to address such issue.  A full and complete acceptance of the work shall be presumed upon the Customer making payment.

(7) PAYMENT. We prefer to be paid by check or money order. We require a credit card on file prior to start of work. Payment schedule should be reflected on proposal. If not, payment is due in full upon signing proposal. In the event any balance due Contractor is not paid within 30 days of Contractor’s invoice, then the Customer shall be in default. Customer shall be responsible to pay interest at the rate of 1½% per month (18% per annum) on any unpaid amount and to pay all costs and expenses, including but not limited to reasonable attorney’s fees and costs, incurred by Contractor in collecting any outstanding amount due under this Agreement, or enforcing its rights hereunder, with or without suit. Proper venue for any litigation stemming from this Agreement will be a court of competent jurisdiction in Miami-Dade County, Florida. Reef Tropical will set the payment schedule and submit to client for approval. Without adherence to the payment schedule, Reef Tropical reserves the right to stop work and not purchase material. Non or late payment will affect the completion time and schedule. 

(8) WARRANTY. Large trees and palms will have a one-year warranty from the date of installation. Shrubs and ground cover will have a six-month warranty.  The plant material cost is covered 100%.  The replacement, installation will be invoiced as time and materials at a rate of $55.00 per hour plus materials at cost. Exception: it will not be covered if the plant dies because of neglected pest issues, drought or other causes that have no correlation to the quality of installation. 

(9) Change Orders: This agreement contains the complete scope of work to be performed by Reef Tropical. Changes or additional work shall be done in writing and may be subject to additional costs. Change order labor & time costs will apply to additional work approved by owner. Customer shall reimburse Contractor for all fees incurred in connection with permits necessary for the work. If material or equipment, which Contractor is required to furnish under this Agreement, becomes unavailable, either temporarily or permanently, subsequent to the execution of the Agreement, through causes beyond the control and without the fault of Contractor, then in the case of temporary unavailability, the Agreement time shall be extended in writing for such period of time as Contractor shall be delayed by such unavailability; and in the case of permanent unavailability, Contractor shall be excused from the requirement of furnishing such work. The Customer agrees to pay Contractor any increase in cost of the material or equipment or furnishing which has become permanently unavailable and the cost of the closest substitute which is then reasonably available. If any changes are made by altering, adding to or deducting from the work, the Agreement price shall be adjusted accordingly.

(10) Time-frame: All work described herein will be completed in a reasonable and timely manner. There are many moving variables in a landscape project making it difficult to commit to deadlines that are unreasonable and subject to factors out of our control. Weather permitting, all items in this agreement are stated assuming that weather conditions are favorable. Reef Tropical is not responsible in any way for delays in the completion of specified tasks due to weather conditions or other uncontrollable factors. County permitting hold ups are examples of uncontrollable. Change orders and missing payment schedules will increase the time it takes to complete a project. 

(11) Plant Material: All plant material shall be Florida Department of Agriculture Grades and Standards and is subject to availability. We ask that all plants be inspected upon delivery or at nursery by owner or owner’s representative before installation. A representative should be present at the time of plant delivery, before installation to accept the quality and spec size. If there are discrepancies, it needs to be formally communicated prior to offloading or installation. If more material is required than spec'd, payment is the responsibility of the client.

(12) Maintenance after installation: All trees, palms, shrubs, and ground cover plants shall be fertilized at installation. It is vital that there is a proper maintenance and care program set up after installation that includes an element of pest and fungal treatment methods and nutrition minor elements on an as needed basis for healthy plant growth. Proper irrigation coverage is also important. All newly planted areas must receive 100% coverage by automatic irrigation system. Reef Tropical offers maintenance services and will not warranty plant material without proper care after installation. 

(11) LIMITATION OF LIABILITY.  Contractor’s liability in any action related to this Agreement or the work performed hereunder, shall in no event exceed the amount of the Agreement and such liability may be fully discharged by a reimbursement of any payments received by Contractor under this Agreement. This limitation of liability is expressly intended to apply to all types of claims, including but not limited to claims for Contractor’s own negligence. Notwithstanding anything else to the contrary. Contractor shall have no liability or responsibility for any damages caused by others or for damages either before commencement of, or during the said work, or after said work, caused by structural faults, strikes, war, Acts of God, sudden rain, wind storms, vandalism, theft or any event beyond its reasonable control. Contractor shall not be liable for any damages resulting from the incompatibility with the Customer’s existing conditions. Any interruption in the work agreed upon in this Agreement which results in lost time and is not the fault of Contractor, or which is beyond the reasonable control of Contractor, will be billed to the Customer as an extra cost according to time lost. Reef Tropical Landscape assumes no responsibility for and shall not be held responsible for damages due to conditions beyond our control. Such conditions include, but are not limited to: Harsh weather, abnormally cold winter temperatures, wind, fire, vandalism, theft. Reef Tropical shall furnish all materials, tools, equipment and labor to install the landscape described herein.  All operations shall be completed in a substantial and workmanlike manner. Drawings and details are to serve as a guide and shall be followed as close as practical. Reef Tropical is not responsible for breakage of buried and unmarked objects, including pipes and wires, as a result of performing normal landscape construction. On site adjustments may be made as necessary.

Documentation: Reef Tropical will require documentation on issues that may cause controversy in the future. If there is a decision the client needs to make that our landscape experts did not recommend or would not suggest, please put the request in writing.

PRIOR AGREEMENTS/AMENDMENTS. This Agreement contains the entire agreement between the parties and supersedes and replaces any and all prior agreements, whether oral or written.  The Agreement may only be amended or modified by a written agreement executed by all parties. Oral representations may not be relied on. The Customer signing this proposal and Agreement represents he/she is authorized by or is the lawful owner of the property where the work is being performed. Failure to enforce all or any of the terms or conditions of this Agreement shall not be interpreted as a waiver of their continuing effect thereof.